Colliers Project Leaders Inc.

  • Office Coordinator

    Location CA-ON-Ottawa
    Job ID
    2018-2243
    Category
    Administrative/Clerical
  • Overview

    BE Totally Engaged. BE Business Savvy. BE the Right Partner. Be all that and more at Colliers Project Leaders.

     

    As Colliers Project Leaders continues to grow and attract exciting project opportunities, we seek an Office Coordinator to join our team in Ottawa.

     

    Are you the type of person who can capture all details and keep everyone organized? Does accomplishing a variety of tasks and meeting deliverables each day appeal to you? Do you excel at coordinating office processes and activities?

    We are seeking a passionate, energetic administrative professional who enjoys problem solving, working with numbers/finance and supporting a diverse team of individuals. You will exhibit strong internal customer service skills by undertaking office coordination tasks to support the Eastern Canada Operations Lead for both the Ottawa and Quebec business units.

     

    Our ideal candidate is a highly cooperative individual who demonstrates initiative, a willingness to assist others and a desire to take on new responsibilities. Excellent verbal and written communication skills in both French and English are required.

    Do you demonstrate an eagerness to learn? Do you work well in a team environment? Do you identify yourself as a critical thinker? We are looking for an individual who is self-motivated and results driven, and someone who works well in either a team or independent environment depending on the mandated task.

     

    Who We Are

    Colliers Project Leaders

     

    We lead building and infrastructure projects. Our Get it Right Solution™ ensures we get it ready, get it built and get it performing -- so investors, owners and occupants are certain of success.

    With over 600 employees throughout Canada and the Middle East, Colliers Project Leaders offers a multi-cultural, multi-generational work environment where we cultivate excellence, develop leaders and deliver on client vision. Colliers Project Leaders is part of Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG), a global leader in commercial real estate services with more than 16,000 professionals operating from 502 offices in 67 countries.

    Responsibilities

    What you will get to do as an Office Coordinator:

    • Provide administrative, financial and clerical support to the Project Management Professionals Teams in our Ottawa and Quebec offices
    • Prepare reports, staff resumes and other documentation, update office directories, inventory lists and other office reference materials
    • Regularly communicate status updates with Operations Lead, RVP, Principals and Project Managers
    • Ensure that all office and project activities are conducted in accordance with our Quality Management System
    • Provide onboarding assistance and training to new staff on office procedures
    • Organize meetings, coordinate teleconferences or webinars as necessary
    • Receive and greet visitors, coordinate incoming and outgoing mail and couriers
    • Ensure a professional appearance of all areas of the office
    • Maintain a suitable inventory of all appropriate office supplies and ensure efficient operations of office equipment
    • Maintain filing systems

    Qualifications

    What you’ll need to be successful:

    • A minimum of three years’ experience in an office coordination support capacity
    • Critical thinker, confident with the willingness to take initiative and work independently
    • Impeccable written and verbal communication and organizational skills in both English and French
    • Superior interpersonal skills and an aptitude for providing administration support
    • Advanced knowledge of Microsoft Office tools with emphasis on Outlook, Word, Excel, and PowerPoint
    • Experience using CRM tool is an asset
    • Experience using SharePoint is an asset
    • Ability to prioritize tasks and meet deadlines
    • Strong attention to detail
    • Ability to manage and prioritize competing demands
    • Ability to exercise good judgment, discretion, tact and diplomacy 
    • Familiarity with contracts, regulations, as well as construction administration procedures and ethics
    • Professional, friendly, personable and able to build harmonious working relationships with Senior Management, colleagues, external clients, suppliers and the general public

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