Colliers Project Leaders Inc.

  • Assistant Project Manager - Operational Readiness and Move Management

    Location CA-ON-Ottawa
    Job ID
    Project Management
  • Overview

    BE Totally Engaged. BE Business Savvy. BE the Right Partner. Be all that and more at Colliers Project Leaders. 


    As Colliers Project Leaders continues to attract exciting project opportunities, we seek an Assistant Project Manager to carry out Operational Readiness and Move Management activities as part of our growing consulting team in Ottawa.

    The successful candidate is comfortable interacting and communicating with a range of people; whether contractors one day, clients and consultants the next. You will organize and implement all of the deliverables and tasks that are required for the operational planning, occupation of new or updated facilities for our clients in a logical, timely, safe and cost-effective manner.

    The role involves facilitating user groups, developing schedules, tracking activities and following up with staff and consultants to ensure all is in place for move day and opening day. This role is part of the Colliers Healthcare Team.

    Who We Are:

    At Colliers Project Leaders we lead building and infrastructure projects. Our Get it Right Solution™ ensures we get it ready, get it built and get it performing -- so investors, owners and occupants are certain of success.

    With over 600 employees throughout Canada and the Middle East, Colliers Project Leaders offer a multi-cultural, multi-generational work environment where we cultivate excellence, develop leaders and deliver on client vision. Colliers Project Leaders is part of Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG), a global leader in commercial real estate services with more than 16,000 professionals operating from 502 offices in 67 countries.


    What you’ll get to do as an Assistant Project Manager, Operational Readiness & Move Management at Colliers:

    • Assist with developing scope narratives and pricing for proposal responses 
    • Coordinate project requirements though the undertaking of User Group meetings, scheduling of project activities, and developing overall operational readiness and transition schedules. 
    • Interact with consultant teams in the development and coordination of project documentation and project implementation requirements
    • Develop project documentation, tender and procurement documents for movers and other resources as required
    • Use Microsoft Office Suite, Adobe, Microsoft Project and other software programs to prepare spreadsheets, databases and documents
    • Develop standardized documentation to be used as a baseline approach for proposals, proponent interviews, project execution, and close-out
    • Help develop standard Client policies and procedures.
    • Develop strong client relationships 
    • Support the development of an operational readiness plan that meets the client’s needs and leads to success on day one of operations. 
    • Coordinate stakeholder engagement and consultation processes and develop options and strategies for key government projects.
    • Coordinate working groups and project teams, support in the development of project plans and options, identify and assess challenges, limitations and opportunities while mitigating risk to our clients.
    • Work on a number of facilities and building project moves, varying in size and scope 
    • Ensure that client expectations and satisfaction are met or exceeded on all projects and the client’s best interests are represented. 
    • Fulfill Colliers Project Leaders Quality Management System and procedures
    • Chair project meetings, find resolution to issues and coordinate between multiple stakeholders
    • Regularly report on project status by means of schedule updates, meeting minutes, financial records and other reports


    What you’ll need to be successful:

    • A minimum 2 years of experience in a healthcare facility 
    • A minimum 2 years of experience planning and successfully implementing projects or change management initiatives 
    • Working knowledge of Ontario's healthcare system, healthcare delivery program operations, including community based healthcare delivery models 
    • A university degree or diploma in Business Administration (or equivalent combination of academic and practical experience)
    • Drivers license and access to a vehicle
    • PMP and Lean Green Belt certification is considered an asset
    • Proactive with a proven ability to manage multiple, competing priorities, achieve results and advance work plans.
    • Excellent analytical, organizational, problem solving and critical thinking skills
    • Excellent leadership, project management, change management and conflict resolution skills
    • Excellent interpersonal skills with demonstrated ability to build effective relationships promote collaboration and reach consensus decision making
    • Excellent oral and written communication, facilitation and presentation skills
    • Strong computer skills, including a working knowledge of scheduling (MS Project), word processing (Word) and spreadsheet (Excel) software applications
    • Process improvement and customer service orientation
    • Ability to work independently and as a part of a collaborative team
    • Commitment to providing an exceptional experience for staff and clients within a challenging and exciting environment
    • Working knowledge of, and experience with quality improvement principles and tools


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