Colliers Project Leaders Inc.

Project Administrator

Location CA-ON-Mississauga
Job ID
2018-2068
Category
Administrative/Clerical

Overview

As Colliers Project Leaders continues to grow and attract exciting project opportunities, we seek an Project Administrator to join our team in Mississauga

 

Are you the type of person who can capture all the details and keeps everyone organized? Does accomplishing a variety of tasks and meeting deliverables each day appeal to you? Do you excel at coordinating office processes and activities

 

We are seeking a passionate, energetic administrative professional who enjoys problem solving and supporting a diverse team of individuals. You will exhibit strong internal customer service skills by undertaking clerical and office coordination tasks to support the Principal and other staff.

 

Our ideal candidate is a highly cooperative individual who demonstrates initiative, a willingness to assist others and inclination to take on new responsibilities. They have excellent verbal and written communication skills, are reliable, work with a sense of urgency and are able to meet deadlines.

 

 

Who We Are

Colliers Project Leaders 

 

We lead building and infrastructure projects. Our Get it Right Solution™ ensures we get it ready, get it built and get it performing -- so investors, owners and occupants are certain of success.

 

With over 600 employees throughout Canada and the Middle East, Colliers Project Leaders offer a multi-cultural, multi-generational work environment where we cultivate excellence, develop leaders and deliver on client vision. Colliers Project Leaders is part of Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG), a global leader in commercial real estate services with more than 16,000 professionals operating from 502 offices in 67 countries

Responsibilities

What you will get to do as an Project Administrator:

  • Provide administrative and clerical support to the Team in our Mississauga office.
  • Prepare and assemble proposals, reports, staff resumes and other documentation, update office directories, inventory lists and other office reference materials, and maintain filing systems
  • Ensure a professional appearance of all areas of the office including kitchen and boardrooms
  • Maintain a suitable inventory of all appropriate office supplies and ensure efficient operations of office equipment
  • Organize meetings including meeting invites, coordinate teleconference or webinar details, book meeting rooms and order catering
  • Receive and greet visitors, coordinate incoming and outgoing mail and couriers
  • Provide onboarding assistance and training to new staff on office procedure
  • Regularly communicate with Project Managers and the Principal regarding status updates of their projects KPI performance.
  • Provide administrative support to the Project Manager including submission of a variety of project documentation including: schedule updates, progress reports and preparation of tender and contract documents on an as needed bases.
  • Assist Project Managers to organize their work within each project task as required.
  • Undertake general office administration duties as requested
  • Provide reception and front desk relief on a daily basis, as required
  • Ensure that all office and project activities are conducted in accordance with our Quality Management System

 

 

Qualifications

What you’ll need to be successful:

  • A minimum of three years’ experience in a clerical support capacity
  • Familiarity with contracts and regulations, construction administration procedures and ethics
  • Self-motivated with a positive attitude demonstrated while working on all tasks assigned
  • Strong internal and external customer service skills
  • Confident with the willingness to take initiative and work independently when required
  • Excellent written and verbal communication and organizational skills
  • Superior interpersonal skills and an aptitude for providing administration support
  • Intermediate to advanced knowledge of Microsoft Office 2010, with particular emphasis on Word, Excel, and PowerPoint
  • Ability to prioritize tasks and meet deadlines
  • Strong attention to detail and coordination ability
  • Ability to manage competing priorities in a busy office environment
  • Ability to exercise good judgment, discretion, tact and diplomacy
  • Friendly, personable and be able to build harmonious working relationships with Senior Management, colleagues, external clients, suppliers and the general public
  • Highly cooperative, demonstrates a willingness to assist others and take on new responsibilities

 

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